🚀 PO & Logistics Automation Platform
Stop managing 1,000+ POs in Excel.
SAFZ ProcPilot automates your entire purchase-order lifecycle — from inbox detection to shipment tracking to QuickBooks invoicing — in one platform.
SAFZ ProcPilot automates your entire purchase-order lifecycle — from inbox detection to shipment tracking to QuickBooks invoicing — in one platform.
ProcPilot handles every step from the moment a PO arrives to the moment your invoice gets paid.
Live dashboard of all active POs, shipment statuses, and KPIs in real time. Know exactly where every order stands.
ProcPilot monitors your Gmail and Outlook 24/7 for new POs — no manual checking.
Track every PO from receipt to delivery — three-way matching, status updates, and a full audit trail.
Select carrier, click send — ProcPilot generates the documents and emails your warehouse automatically.
Invoices and packing slips created in QuickBooks automatically. Payment status syncs back. No double entry.
Real-time reports by product line, territory, and agent. Commission statements generated automatically.
ProcPilot monitors your Gmail and Outlook 24/7 for new POs — no manual checking.
Invoices and packing slips created in QuickBooks automatically. Payment status syncs back.
Select carrier, click send — ProcPilot generates all documents and emails your warehouse.
ProcPilot checks every active shipment every 4 hours and notifies you on delivery, delay, or exception.
Real-time reports by product line, territory, and agent. Commission statements generated automatically.
Role-based access, encrypted data, and a complete audit trail — built for teams that handle real money.
If you manage POs in Excel, you already know these problems.
Copying PO data from emails into spreadsheets, then QuickBooks, then SPS Commerce. The same data entered 3–4 times.
Manually tracking each shipment. Missing exceptions. Finding out about a delay days later — when the buyer is already angry.
Missing the 2-hour acknowledgement window. Late ASN submissions. Each mistake costs $500–$2,000 in buyer chargebacks.
Cash sitting uncollected because invoices are created manually. The longer you wait, the longer you wait to get paid.
Your Excel sheet is always out of date. You don't know what's in transit until you spend an hour updating it.
Emailing labels manually. Re-sending packing slips. BOLs on the wrong shipments. The warehouse calling because docs never arrived.
A purchase order that used to take 3 hours of manual work now takes 3 minutes.
Email from your buyer — ProcPilot detects it instantly and adds it to your inbox.
One click sends the PO acknowledgement directly to the buyer.
QuickBooks invoice and packing slip created. Payment synced back automatically.
Select carrier — documents generated and emailed to the warehouse.
Tracking updates every 4 hours. Instant alerts on delivery or exception.
For a company handling 300–350 POs/month with $750K monthly sales.
Built to deliver ROI from day one — from labour savings alone, before counting chargeback prevention.
| Feature | Excel / Manual | ProcPilot |
|---|---|---|
| PO detection from email | Manual — you check email | Automatic — 24/7 monitoring |
| Shipment documents | Created & emailed manually | Generated & sent automatically |
| Shipment tracking | Manual visits to FedEx/UPS | Auto every 4 hours, all carriers |
| QuickBooks invoicing | Manual entry after delivery | Auto-created on delivery |
| Commission reports | Hours in Excel monthly | Real-time, export in seconds |
| Chargeback risk | High — human error | Near zero — fully automated |
| Real-time visibility | Always outdated | Live dashboard, always current |
| Time cost per month | 110+ hours | Under 10 hours |
Reserve your pilot slot — pricing shown is the post-launch SKU, ProcPilot launches Q3 2026, and pilot partners shape the roadmap on preferred terms.
Purchase order processing software automates the steps a distributor takes from receiving a PO to invoicing the customer — capturing the PO from email or EDI, acknowledging it, generating the shipment, sending it to the warehouse, tracking delivery, and creating the invoice. ProcPilot covers all of these in one platform.
SPS Commerce integration is on the ProcPilot V2 roadmap. The current version handles PO inbox monitoring via Gmail and Outlook, QuickBooks invoicing, shipment creation with FedEx and UPS, and auto-tracking. If SPS Commerce EDI is a priority, contact us to discuss your timeline.
Yes. ProcPilot has a native QuickBooks Online integration. It auto-creates invoices and packing slips the moment a shipment is dispatched, and syncs payment status back so you always know which invoices are paid, overdue, or pending.
Yes. ProcPilot is designed for medical supply chains — including medical device distributors and pharmaceutical wholesalers — because it captures batch and lot numbers on shipments and supports the documentation requirements for healthcare buyers.
SAP Ariba and Coupa are enterprise procurement suites built for the buyer side. ProcPilot is built for the seller side — distributors and wholesalers fulfilling POs from their customers — and is priced for small and mid-sized distributors ($99–$299/month).
Yes. ProcPilot is purpose-built to replace the spreadsheet-based PO workflow. It eliminates duplicate data entry across email, Excel, and QuickBooks, removes manual FedEx tracking, and provides a real-time dashboard of every PO in the pipeline.
ProcPilot offers SaaS plans starting at $99/month (Starter), $199/month (Business), and $299/month (Pro). A perpetual license starts at $14,400 for companies that prefer one-time ownership with annual maintenance.
Most distributors are live within 7–14 days. Setup includes connecting your Gmail or Outlook, linking your QuickBooks account, and onboarding your warehouse contacts. SAFZ Innovations provides free onboarding for all plans.
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