🚀 PO & Logistics Automation Platform
Stop Managing
1,000+ POs
in Excel.
ProcPilot automates your entire purchase order lifecycle — from inbox detection to shipment tracking to QuickBooks invoicing — in one platform.
ProcPilot automates your entire purchase order lifecycle — from inbox detection to shipment tracking to QuickBooks invoicing — in one platform.
THE PLATFORM
ProcPilot handles every step from the moment a PO arrives to the moment your invoice gets paid.
Live dashboard showing all active POs, shipment statuses, and performance KPIs in real-time. Know exactly where every order stands.
ProcPilot monitors your Gmail/Outlook and SPS Commerce portal 24/7. New POs appear instantly — no manual checking.
Track every PO from receipt to delivery. Three-way matching, status updates, and a full audit trail across your entire operations.
Select carrier, click send — ProcPilot generates all documents and emails them to your warehouse automatically. You never visit the warehouse.
Invoices and Packing Slips created in QuickBooks automatically. Payment status syncs back. No double entry. Ever.
Real-time reports by product line, territory, and agent. Commission statements generated automatically. Export as PDF or Excel.
CORE FEATURES
ProcPilot monitors your Gmail/Outlook and SPS Commerce portal 24/7. New POs appear instantly — no manual checking.
Invoices and Packing Slips created in QuickBooks automatically. Payment status syncs back. No double entry. Ever.
Select carrier, click send — ProcPilot generates all documents and emails them to your warehouse automatically.
All three SPS forms — Acknowledgement, ASN, Invoice — are auto-filled from your PO data and submitted with one click.
ProcPilot checks every active shipment every 4 hours. You get notified on delivery, delay, or exception — automatically.
Real-time reports by product line, territory, and agent. Commission statements generated automatically. Export as PDF or Excel.
THE PROBLEM
If you manage POs in Excel, you already know these problems.
Copying PO data from emails into spreadsheets, then again into QuickBooks, then again into SPS Commerce. The same data entered 3–4 times.
Manually tracking each shipment. Missing exceptions. Finding out a package was delayed days after it happened — when the buyer is already angry.
Missing the 2-hour acknowledgement window. Late ASN submissions. Incorrect invoice data. Each mistake costs $500–$2,000 in buyer chargebacks.
Cash sitting uncollected because invoices are created manually. The longer you wait, the longer you wait to get paid.
Your Excel sheet is always out of date. You don't know what's in transit, what's been delivered, what's unshipped — until you spend an hour updating it.
Emailing shipping labels manually. Re-sending Packing Slips. BOLs on the wrong shipments. Warehouse calling because they never received the docs.
HOW IT WORKS
A purchase order that used to take 3 hours of manual work now takes 3 minutes.
Email or SPS Commerce — ProcPilot detects it instantly and adds it to your inbox
One click sends acknowledgement to buyer and submits SPS form automatically
QuickBooks Invoice and Packing Slip created. Payment synced back automatically
Select carrier — all documents generated and emailed to warehouse automatically
Tracking updates every 4 hours. Instant alerts on delivery or exception
RETURN ON INVESTMENT
For a company handling 300–350 POs/month with $750K monthly sales
At $25/hr = $2,750 monthly labor saving
Conservative estimate for your team size
Never miss an acknowledgement or ASN deadline again
At Business Plan pricing vs. $33K in savings
Most clients recover the full annual subscription cost within their first month of use — from labor savings alone, before counting chargeback prevention.
THE DIFFERENCE
| Feature | ❌ Excel / Manual | ✅ ProcPilot |
|---|---|---|
| PO detection from email | Manual — you check email | Automatic — 24/7 monitoring |
| SPS Commerce forms | Filled manually, error-prone | Auto-filled & submitted |
| Shipment documents | Created & emailed manually | Generated & sent automatically |
| Shipment tracking | Manual visits to FedEx/UPS | Auto every 4 hours, all carriers |
| QuickBooks invoicing | Manual entry after delivery | Auto-created on delivery |
| Commission reports | Hours in Excel monthly | Real-time, export in seconds |
| Chargeback risk | High — human error | Near zero — fully automated |
| Real-time visibility | Always outdated | Live dashboard, always current |
| Time cost per month | 110+ hours | Under 10 hours |
INTEGRATIONS
PRICING
14-day free trial · No credit card required · Cancel anytime
For small distributors getting started with automation. Up to 50 POs/month.
Start Free TrialFor growing distributors. Unlimited POs, full automation stack included.
Start Free TrialFor larger operations with LTL/FTL freight, multiple agents, and API needs.
Start Free TrialOne-time purchase with annual maintenance. No monthly fees. Perfect for companies that prefer to own their software.
Talk to SalesFAQ
Common questions about ProcPilot purchase order processing software.