🚀 PO & Logistics Automation Platform
Stop Managing
1,000+ POs
in Excel.
POPilot automates your entire purchase order lifecycle — from inbox detection to shipment tracking to QuickBooks invoicing — in one platform.
110+
Hours Saved / Month
99%
Fewer Manual Errors
4hrs
Auto-Tracking Cycle
3
SPS Forms Auto-Filed
❌ Sound Familiar?
If you manage POs in Excel, you already know these problems.
Manual PO Entry — Every. Single. Day.
Copying PO data from emails into spreadsheets, then again into QuickBooks, then again into SPS Commerce. The same data entered 3–4 times.
Checking FedEx.com 20 Times a Day
Manually tracking each shipment. Missing exceptions. Finding out a package was delayed days after it happened — when the buyer is already angry.
SPS Commerce Chargebacks
Missing the 2-hour acknowledgement window. Late ASN submissions. Incorrect invoice data. Each mistake costs $500–$2,000 in buyer chargebacks.
Invoices Sent Days After Delivery
Cash sitting uncollected because invoices are created manually. The longer you wait, the longer you wait to get paid.
No Real-Time Visibility
Your Excel sheet is always out of date. You don't know what's in transit, what's been delivered, what's unshipped — until you spend an hour updating it.
Warehouse Communication Chaos
Emailing shipping labels manually. Re-sending Packing Slips. BOLs on the wrong shipments. Warehouse calling because they never received the docs.
The Solution
Everything Automated.
One Platform.
One Platform.
POPilot handles every step from the moment a PO arrives to the moment your invoice gets paid.
Smart PO Inbox
POPilot monitors your Gmail/Outlook and SPS Commerce portal 24/7. New POs appear instantly — no manual checking.
- Auto-detects POs from email
- SPS Commerce integration
- One-click acknowledgement
- 2-hour alert if not acknowledged
QuickBooks Integration
Invoices and Packing Slips created in QuickBooks automatically. Payment status syncs back. No double entry. Ever.
- Auto invoice creation
- Auto Packing Slip creation
- Payment status sync
- Overdue invoice alerts
- Full payment reporting
Automatic Shipment Creation
Select carrier, click send — POPilot generates all documents and emails them to your warehouse automatically. You never visit the warehouse.
- FedEx & UPS shipping labels
- LTL/FTL Bill of Lading (BOL)
- Packing Slip for every shipment
- Auto-emailed to warehouse
SPS Commerce Auto-Submit
All three SPS forms — Acknowledgement, ASN, Invoice — are auto-filled from your PO data and submitted with one click.
- PO Acknowledgement form
- Shipment ASN (Advance Notice)
- Invoice submission
- Eliminates chargeback risk
Auto-Tracking Engine
POPilot checks every active shipment every 4 hours. You get notified on delivery, delay, or exception — automatically.
- All carriers tracked automatically
- Exception alerts in real-time
- Delivery confirmation instant
- No more FedEx.com visits
Sales & Commission Reports
Real-time reports by product line, territory, and agent. Commission statements generated automatically. Export as PDF or Excel.
- Revenue by product line
- Territory performance
- Agent commission statements
- PDF & Excel export
How It Works
From PO to Payment.
Fully Automated.
Fully Automated.
A purchase order that used to take 3 hours of manual work now takes 3 minutes.
1
PO Arrives
Email or SPS Commerce — POPilot detects it instantly and adds it to your inbox
2
Auto-Acknowledge
One click sends acknowledgement to buyer and submits SPS form automatically
3
Invoice & Packing Slip in QB
QuickBooks Invoice and Packing Slip created. Payment synced back automatically
4
Create Shipment
Select carrier — all documents generated and emailed to warehouse automatically
5
Auto-Track
Tracking updates every 4 hours. Instant alerts on delivery or exception
Your Return on Investment
For a company handling 300–350 POs/month with $750K monthly sales
110
hours/month saved
At $25/hr = $2,750 monthly labor saving
$33K
annual labor savings
Conservative estimate for your team size
Zero
SPS chargebacks
Never miss an acknowledgement or ASN deadline again
14×
ROI in Year 1
At Business Plan pricing vs. $33K in savings
POPilot pays for itself in the first week.
Most clients recover the full annual subscription cost within their first month of use — from labor savings alone, before counting chargeback prevention.
The Difference
Excel vs POPilot
| Feature | ❌ Excel / Manual | ✅ POPilot |
|---|---|---|
| PO detection from email | Manual — you check email | Automatic — 24/7 monitoring |
| SPS Commerce forms | Filled manually, error-prone | Auto-filled & submitted |
| Shipment documents | Created & emailed manually | Generated & sent automatically |
| Shipment tracking | Manual visits to FedEx/UPS | Auto every 4 hours, all carriers |
| QuickBooks invoicing | Manual entry after delivery | Auto-created on delivery |
| Commission reports | Hours in Excel monthly | Real-time, export in seconds |
| Chargeback risk | High — human error | Near zero — fully automated |
| Real-time visibility | Always outdated | Live dashboard, always current |
| Time cost per month | 110+ hours | Under 10 hours |
Integrations
Works With Your Existing Tools
QuickBooks Online
Gmail / Outlook
SPS Commerce
FedEx via EasyPost
UPS via EasyPost
LTL Carriers
FTL Freight
Microsoft Azure
Pricing
Start Free. Scale as You Grow.
14-day free trial · No credit card required · Cancel anytime
Starter
$99/month
For small distributors getting started with automation. Up to 50 POs/month.
- PO tracking & management
- Email PO detection
- Basic alerts & reminders
- PDF reports
- 1 product line · 1 user
Most Popular
Business
$199/month
For growing distributors. Unlimited POs, full automation stack included.
- Everything in Starter
- QuickBooks Online sync
- SPS Commerce EDI (3 forms)
- Auto-tracking engine
- Gmail / Outlook integration
- Sales & logistics reports
- 2 product lines · 3 users
Pro
$299/month
For larger operations with LTL/FTL freight, multiple agents, and API needs.
- Everything in Business
- LTL/FTL with BOL generation
- Commission & territory reports
- Sales agent management
- API access
- Priority support
- 5 product lines · 10 users
🏢
Need a Perpetual License?
One-time purchase with annual maintenance. No monthly fees. Perfect for companies that prefer to own their software. Starting at $14,400.
Get Started Today
Ready to Stop
Managing POs in Excel?
Join distribution companies across the USA, Middle East, and Europe who've automated their PO operations with POPilot.
🌐 safzinnovations.com
📞 +92 300 7577665
📍 Lahore, Pakistan · Serving USA · Europe · Middle East